- Monthly reconciliations per association
- Dedicated tracking for operating, reserve, and special assessment accounts
- Timely dues collection and payment posting
- Vendor invoicing, check processing, and account oversight
- Custom monthly financial packages aligned with board expectations
- Includes balance sheets, income statements, aged receivables, and reconciliations
- Clear, accurate presentation for board reviews
- Budget vs. Actual tracking for transparency and planning
- Hands-on budget planning and forecasting
- Guidance through audits, reserve studies, and lender requests
- Team training on financial presentation and reporting best practices
- Ongoing support for compliance and recordkeeping
Our Services
Helping You Serve Communities With Confidence
Financial Clarity, Every Single Month
We know that HOA management is deadline-driven, detail-critical, and heavily reliant on financial transparency. That’s why we designed our process to be proactive, communicative, and simple for you.
- Clear expectations from day one
- Smooth setup and integration with your management software (like AppFolio, Vantaca, CINC, or TOPS)
- Consistent, reliable delivery so you can lead more board meetings with confidence
- Ongoing partnership — not a “set it and forget it” service
At City Books Financials, we don’t just balance your books. We strengthen your reputation.
Our Process
Discovery Call
We start with a no-pressure conversation to understand your current financial setup, management software, number of associations you manage, and your biggest challenges.
Tailored Proposal
Based on your needs and portfolio, we’ll create a custom service package whether you manage 5 associations or 50 that fit your workflow, timeline, and reporting requirements.
Seamless Onboarding
Our team handles the heavy lifting. We coordinate data transfer, set up reconciliations, and organize your accounts, ensuring a clean start with minimal disruption to your staff or boards.
Ongoing Partnership
Every month, we prepare accurate, board ready financial packages, reconcile all accounts, manage transactions, and stay available for questions, audits, or consulting needs as you grow.